HELPING HAITI Respects Your Privacy
SECTION 1 – PERSONAL INFORMATION COLLECTION AND USE
When you sign-up for an account on HelpingHaiti.ca, make a donation, sign-up for our newsletter, request information on our organization or complete the online Contact Us form, you provide Helping Haiti with some of your personal information.
Helping Haiti collects information only for specified purposes. We limit the collection of personal information to that which is reasonably necessary to provide any service or as required by law or by the Canada Revenue Agency (CRA). Personal information gathered by Helping Haiti is held in the strictest confidence and is protected by industry standard best practices
Helping Haiti collects and uses personal information for the following purposes:
- We collect your name and email address fill out our Contact Us form. We will use that information to communicate directly with you by email.
- We collect your name and email address when you sign-up for our newsletter (or when you indicated that you would like to join our newsletter email list from the Contact Us form). We will use that information to contact you with copies of our newsletter, with Helping Haiti updates, and promotions we think will be of interest to you.
- When you make a donation to Helping Haiti we collect personal information (name, address, email, phone number) to be able to issue tax receipts, confirm renewal of giving and maintain a donation history, keep donors informed about giving opportunities and the work of Helping Haiti, acknowledge and recognize donations, and comply with federal and provincial regulatory guidelines and reporting requirements.
- We collect personal information such as your name, phone number and email address when you create an account on www.HelpingHaiti.ca and we use that information to create and manage those accounts. We may also use that information to contact you with copies of our newsletter, with Helping Haiti updates, and promotions we think will be of interest to you.
- Usage information (see Section 2 – Usage Information) may be collected automatically and is used to provide the site certain functionalities and may provide us with information on how visitors interact with our site, so that we can create a better user experience.
- Information (personal and usage) may be used to generate statistics and aggregate reports for internal and external use.
SECTION 2 – USAGE INFORMATION
We also automatically collect the internet protocol (“IP“) address or other unique identifier (“Device Identifier“) for each computer, mobile device, technology or other device (collectively, “Device“) you use to access our website. A Device Identifier is a number that is automatically assigned to your Device when you access a web site or its servers, and our computers identify each Device by its Device Identifier.
Our website uses several different technologies to collect Usage Information, including Device Identifiers. These may include, without limitation, cookies (see Section 9 – Cookies) or information you provide to us.
SECTION 3 – CONSENT
When you provide us with personal information to complete a transaction, verify your credit card, make a donation, sign-up for our newsletter, request information on our organization or complete the online Contact Us form, we imply that you consent to our collecting it and using it for that reason.
We will not, as a condition of the supply of our services, require you to consent to the collection, use or disclosure of information beyond that required to fulfil the explicitly specified and legitimate purposes for which the information is being provided. If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.
SECTION 4 – WITHDRAWAL OF CONSENT
You may withdraw your consent to use your personal information at any time, subject to any legal or contractual restrictions. You can withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at any time, by contacting us at firstname.lastname@example.org or mailing us at:
812 Brock Street Kingston Ontario CA K7L 1W7
We will inform you of the implications of withdrawing consent.
If you do not wish to receive marketing communications from us or participate in more personalized information and services, you may unsubscribe by following the directions provided with the communication.
SECTION 5 – DISCLOSURE
We do not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as permitted or required by law. We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. We will never share your personal information with other charitable organizations.
This does not apply to information shared with website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may release your information when we are required to by law, or to protect ours or others’ rights, or safety.
We retain personal information only as long as is necessary for the fulfilment of those purposes for which it was collected or as required by law, and your consent to such purposes(s) remains valid after termination of our relationship with you.
SECTION 6 – THIRD-PARTY SERVICES
In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand the manner in which these providers will handle your personal information. In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.
If you voluntarily submit or post any information, photographs or other content to any Helping Haiti public forums, Twitter pages, Facebook pages or other social networking pages/sites, certain elements of your personal information may be automatically included in the posting, including your user name and email address, and this information may be collected and used by others. Helping Haiti has no control over and is not liable for the collection, use or disclosure of any posted user content by users of such forums and social media networking pages. Any personal information posted, used or disclosed via such sites is not subject to this policy.
SECTION 7 – LINKS
SECTION 8 – SECURITY
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. Your connection to www.HelpingHaiti.ca is encrypted and authenticated using a strong protocol (TLS 1.2), a strong key exchange (ECDHE_RSA with P-256), and a strong cipher (AES_256_GCM).
SECTION 9 – COOKIES
The Cookies We Set
This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
The Google AdSense service we use to serve advertising uses a DoubleClick cookie to serve more relevant ads across the web and limit the number of times that a given ad is shown to you.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, Youtube, LinkedIn, may set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
Third party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you. From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most. As we rely on donations for operation it’s important for us to understand statistics about how many of the visitors to our site actually make a donation and as such this is the kind of data that these cookies will track.
From time to time we may embed photos, video, or other content from websites. As a result, when you visit a page containing these items you may be presented with cookies from these websites. We do not control these cookies and you should check the relevant third party’s website for more information on their cookies usage or privacy policies.
SECTION 10 – AGE OF CONSENT
By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.
If our site is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell products to you.
SECTION 12 – CANADA’S ANTI SPAM LEGISLATION (CASL)
Where CASL applies to Helping Haiti’s communications with users, donors or volunteers, we are committed to complying with CASL and in particular the provisions setting out the requirements for sending commercial electronic messages.
To be in accordance with CANSPAM we agree to the following:
- Not use false or misleading subjects or email addresses
- Identify the message as an advertisement in some reasonable way
- Include the physical address of our business or site headquarters
- Monitor third party email marketing services for compliance, if one is used.
- Honor opt-out/unsubscribe requests quickly
- Allow users to unsubscribe by using the link at the bottom of each email
If at any time you would like to unsubscribe from receiving future emails, you can email us at at email@example.com or follow the instructions at the bottom of each email and we will promptly remove you from ALL correspondence.
SECTION 13 – QUESTIONS AND CONTACT INFORMATION
If you would like to: access, correct, amend or delete any personal information we have about you (subject to legal restrictions), register a complaint, or simply want more information contact our Privacy Compliance Officer at firstname.lastname@example.org or by mail at
Privacy Compliance Officer
812 Brock St Kingston, Ontario K7L 1W7 Canada
Helping Haiti is dedicated to meeting all of its obligations under the Personal Information Protection and Electronic Documents Act (PIPEDA) and Canada’s Anti-Spam Legislation (CASL), as appropriate.
Last Updated on 2017-01-25